#1) TMHA ELECTIONS:
1)
Are to be held annually at the AGM.
2)
One month prior to the AGM the President will ask the
Past President to form a nominating committee and the Past
President accepts all interested persons’ applications for
position.
3)
Once the regular agenda of the AGM has been completed,
the meeting chair is handed to the Past President and two people
are requested to be scrutinizers who will distribute, collect
and count ballots.
4)
All positions that are up for election are identified
individually with 3 calls for nomination.
5)
If only one person is nominated for the position and no
one else has accepted nomination, that person automatically
assumes the title and duties of that position.
6)
If 2 people are nominated for a position, there is a call
for vote by secret ballot and the highest vote assumes the title
and duties of that position.
7)
If 3 or more people are nominated, voting commences by
secret ballot. If there is no majority vote, the candidate with
the lowest number of votes is eliminated and the voting
continues by secret ballot until a majority vote is achieved and
the person with the highest votes assumes the title and duties
of that position.
8)
Once the voting for a position is complete, a motion to
destroy the ballots is requested, seconded, voted in favor and
the ballots destroyed by the scrutinizers.
9)
Immediately following
the election, the new executive assumes all responsibilities as
set out in the TMHA Constitution, Bylaws and Operating
Procedures.
#2)
BUDGET FORMATION:
1) A
Budget Formation Meeting is scheduled prior to the first General
Meeting in August of the upcoming hockey season. The committee
is formed as per By-law #4 (b).
2) W.M.H.A
provides program fees, official’s fees and ice costs for
development of the team fees. These fees are used in calculating
total team and individual player costs.
3)
Upon completion of the budget, it is presented to the
executive at the General Meeting held in August and voted on for
acceptance.
#3)
REGISTRATION:
1)
TMHA and the Community Centers have agreed to hold a
combined registration at a single location on a minimum of 3
dates approximately one week before and one week after the Labor
Day long weekend. The three dates shall include at least 2
weekday evenings and one weekend day.
2)
The community centers will collect a predetermined
Administration and Team Formation fee on behalf of TMHA and
forward one lump sum payment to TMHA for the total number of
registered participants in 8A1 hockey and higher. The amount of
the Administration and Team Formation fee is to be determined at
the Budget Formation Meeting as per Operating Procedure #2.
3)
Late registrations and NSF payments will be handled by
each individual Community Center.
4)
Try-out refunds are distributed by TMHA to players who
play at the AAA, AA and high school levels are reimbursed no
later than November 15 of that registration year.
#4)
COACH SELECTION:
1)
The Coach’s Selection Committee is formed as per Bylaw
#27.
2)
Within 48 hours after the final registration, the
Director of “A” Hockey schedules the coach’s selection meeting
and notifies all participants.
3)
All coaches selection committee members shall receive a
copy of the coaches application and or resume at the start of
the coaches selection committee meeting and shall be provided
time to review the application before interviews start.
4) The
Director of A Hockey must provide Coach’s Assessment summaries
to the selection committee along with the formal application.
5) The
Director of A Hockey is responsible for calling any and all
references provided before the coaches’ selection committee
meeting on any new coach outside the TMHA area.
6)
The Director of “A” Hockey chairs the meeting.
7)
The process starts with the 8A1 team and continues
through to Juvenile.
8)
Coach’s applications are accepted anytime after the AGM
and the final date of registration.
9)
All applicants interested in coaching must complete a
TMHA Coach’s Application Form and return it to the Director of A
Hockey. Should the applicant succeed in being selected to coach,
he/she must also agree to have a coach’s assessment completed at
the end of the season.
10)
All applicants will be made public at the coach’s
selection meeting.
11)
It is the primary objective of the committee to select
the most suitable applicant based on the following criteria:
Ø
Non-parent, most
qualified
Ø
Parent, most
qualified
Qualifications to consider include applicable
coaching levels, general experience, criminal record(s),
coaching history, suspension history, Coach’s Assessment
summaries, criteria set out in Bylaw #28, or any other relevant
information known by the committee.
12)
If only one application is received for a specific team,
the committee needs to deem the applicant as suitable by the
conditions set out in item #8 and a 2/3rds majority vote of
committee acceptance. Should the applicant be deemed unsuitable,
a search will commence for a suitable coach.
13)
If there are two or more applicants for a specific team,
the committee needs to deem the applicants as suitable by the
conditions set out in item #8. If the candidates are deemed
suitable, a separate meeting is scheduled for the committee to
interview the candidates. The committee will develop certain
questions for the interview as the questions may change based on
the team they have applied for. (i.e. Juvenile coach questions
will be different than 10 A3).
Each applicant is interviewed separately, and
upon completion of the interview process, the committee then
votes by hand for the most suitable applicant, who requires a
2/3rds majority vote from the committee. Should there be more
than 2 candidates, the candidate with the least votes is
eliminated and the ballots continue until a candidate reaches a
2/3rds majority vote.
14) Should
a member of the committee have a child playing on the team in
question, they may participate in the review but will not vote.
15) Where
there are multiple applicants for the same team, the committee
may offer the candidates to co-coach.
16) Should
a coaching applicant have a child at that age level, the
committee must deem the player capable of playing at that level.
17) Should
there be enough players to form 2 teams at the same age and
category as per W.M.H.A. Rules and Regulations, a draft process
will be initiated and the criteria to be used will be developed
by the committee and the coaches for those teams.
18) Should
there be no applicants for any specific teams, the hosting
Community Club convener, with the assistance of the other clubs
conveners, will search for a suitable candidate, have the
candidate fill out an application and submit it to the committee
for review and acceptance.
19) After
this process is complete, any and all questions relating to the
selection of a coach must be directed to the “A” Director.
#5) TEAM FORMATION
1) Teams
are formed upon completion of registration as per the guidelines
set out by the W.M.H.A guideline in the current Rules and
Regulations rulebook.
2) Wherever
possible, coaches are selected before the Community Centers
decide which teams they are hosting.
3) Every
attempt will be made to limit the “birth year” to no more than
two years at the same Community Center, unless there is no
objection to change.
#6) SPECIAL EVENTS
(Fundraising, Tournaments Etc):
TMHA,
as an association, may endeavor to host or participate in
special events as agreed to and voted on by the executive.
Should a situation arise, (i.e. tournament, Fund raising through
the Casino Bingo etc.) a committee of volunteers is formed, with
a chairperson, and all goals and objectives are established,
documented and results reported in writing showing all financial
results to the executive.
